E-Expenses

The EASY system can be accessed from any internet connected device i.e. Mobile Phones, iPad, Laptop, Desktop Computer.

• Personal devices from 1st April 2022
  • via the weblink
  • via the EASY companion app
• Trust devices - 
  • via the weblink 
  • via the EASY Compaion app from 5th April 2022

Login Details

If you have not yet registered for the EASY system, please click on the 'New to Easy? Register Here' link on the login screen of the system. You can then enter your email address or employee number to continue with the registration process.

If you have already registered for the EASY system, you can login with either your email address or employee number, followed by the password you created during the registration process.

If you have forgotten your password, you can reset this by clicking on the 'Forgotten your password' link on the EASY systems login screen. You then can enter either your employee number or your email address. The system will then send you an email with insutructions on how to create a new password.

You will have until 31/05/22 to upload your driving licence number and a copy of your vehicle business insurance details if using a private car into the EASY system. You will not need to upload a copy of your business insurance details, if you are using a lease car. Your manager will then need to approve these details before 30.06.2022.

Provided that the above is done, you will be able to continue to claim expenses beyond 01.07.2022. 

If the above actions is not completed, then unfortunately, you’ll no longer be able to make expense claims until the required action is taken.

You will  be asked to upload your driving licence number and a copy of your vehicle business insurance details if using a private car into the EASY system. You will not need to upload a copy of your business insurance details, if you are using a lease car. Your manager will then need to approve these details before you are able to make a claim for business mileage expenses. User guide to follow with the rollout of the new system.

You will be asked to enter your driving licence details only at the point of self registering on the EASY system.  The lease car company will have arranged your business insurance and this does not need to be validated.

Further training dates will be made availalbe and can be found at the IT Training Teams webpage

Further training dates will be made availalbe and can be found at the IT Training Teams webpage

The EASY expense system is managed and supported by the Healthroster Team

There are a number of MPFT sites that operate an ANPR car parking system.

From 1st April 2022 –

Details of new Private cars

• that are not being used to claim business mileage will need to be registered for the ANPR system by completing a vehicle registration eForm

In all other cases, 

• There is no need to complete a vehicle registration eForm as details will be shared from the EASY expense system with the MPFT Car Parking Team, so that they can be registered for Parking.

Please Note, that for new vehicles being registered on or after 01.03.2022. you will need to continue to be manually input into the ANPR terminals, when parking at ANPR sites (see below) until you receive an email from the MPFT Car Parking Team to confirm that your vehicle is registered on their system.

Sites with Automatic Number Plate Recognition are:

• Cross Street Clinic, Burton
• Hall Court, Telford
• Longton Cottage Community Hospital
• Park House, Cannock
• St George's Hospital, Stafford
• St Michael's Court, Lichfield
• The Bridge, Corporation Street, Stafford
• The Redwoods Centre, Shrewsbury

Training dates and booking instructions can be viewed through the IT Training Team Webpage

• Registering for EASY Expenses

Employee Guides

• Entering Claims
• Eligible Mileage Explanation
• Claiming Excess Mileage
• Excess Travel – Eligibility criteria and what’s claimable
• Important Tax Related Information for Lease Car Users claiming excess mileage (EM)
• How to Calculate your Tax liability (Fuel Scale Charge) - Lease Car User Claiming Excess Mileage (EM)
• Process for recording Lease Car Unpaid Excess Mileage (EM)

Manager Guides

• Reviewing Vehicle registrations
• Reviewing expense claims
• Delegating expense approval access